Hello Dear Trakkers!
To begin, let me say that I sincerely wish that this broadcast finds you healthy and safe.
This is a very quick update for you on how Trakkers will pick up on where we left off … sort of.
We have now had some time to regroup, though we have to admit that staying safe and adapting to the new abnormal has been top of mind for us, as I am sure it has been for you.
That said, we are now planning an Annual General Meeting (AGM) using Zoom. We are working hard on sorting out logistics to make this as seamless of an experience as possible for all of us. We are aware of security issues that have been raised regarding Zoom and will be putting safeguards in place to prevent unwanted intrusions.
Overall, the main objective of proceeding with the meeting in a relatively timely manner is to ensure that the operations of Trakkers can continue. Most important among several tasks is the election of our new Board of Directors.
Our Annual Report can now be found on the Operations page of our website (log into your Trakkers account first). We will provide you with a new formal Notice of AGM, which will include more information and clear instructions on how to participate in the meeting, closer to the time of the meeting. We will also be canvassing you for questions in advance of the AGM so that we can address these efficiently.
For now, please save the date of our AGM!!!
July 9, 2020 – 6:30 p.m.
It is really important that you mark your calendars and please, please try to participate. We rely on you at this challenging time to help us meet quorum for the meeting so we can keep things ticking.
Wishing everyone a safe and enjoyable spring and summer and for anyone feeling at all disheartened here’s a cat on skis.
President, Trakkers XC Ski Club
Dear Trakkers – in recognition of the evolving COVID-19 pandemic, the club’s executive has decided to cancel this week’s proposed Sunday trip, and thus our skiing season comes to an end. There will be no further Sunday trips planned. Our planned Annual General Meeting and Year-End Party, scheduled to take place on April 8, is also being cancelled.
We have made this decision after careful consideration of Public Health Canada’s guidelines about risk-informed decision-making for mass gatherings during the COVID-19 global outbreak. While our Sunday trips may not traditionally be considered as a “mass gathering”, we are extremely mindful of the close proximity of our members while on the bus, and the club’s inability to assess potential high-risk factors such as individuals’ travel histories or those who may have occupational exposure. Additionally, the demographic in our club is diverse — including older adults and/or people potentially with immune vulnerabilities — and we feel that getting out for “one last ski” simply doesn’t off-set the potential risk.
We trust that our members respect this decision. Any members who may have signed up and paid for this Sunday’s trip will have their accounts credited in full. An additional update re: AGM rescheduling / alternate approach will be communicated once more information is available.
Your Trakkers Executive
We have had a fantastic end-of-season with one trip yet on the horizon. Even though spring is in the air the snow base further north is still decent. Keep your eye on our website and social media platforms for updates on our next trip!
Annual General Meeting
We have recently provided you with Notice of AGM. Relevant materials, including nomination and proxy forms can be found on the Operations page of our website. Log into your Trakkers account to access this. The AGM takes place at 6:30 p.m. at the Burdock Brewery, 1184 Bloor St. W. (between Dufferin and Lansdowne). The meeting will be short (we are aiming for 30 min’s) after which we will have our…
Come on out and join us for an evening of yummy food, friends, freshly-brewed beer, wine, non-alcoholic beverages and some music! The venue is really lovely and we have a private space all to ourselves. Tickets are $25 per person, food included, cash bar. For more information and to register and purchase tickets go to our website and log into your account, like you would for a Sunday trip. Bring a friend & let’s celebrate the end of a fantastic season!
Woolner House (Highlands Nordic) will no longer be available to us for the season of 2020-2021. We are now searching for a new destination and need your help! If you know of a fabulous Nordic skiing destination within southern or central Ontario please contact us to share your idea with Henry Furlott, our Weekend Trips Director. Henry can be reached at: firstname.lastname@example.org
Something to remember for the remainder of this season (and to file in your memory bank for next season): It really helps us if you pay your fare as early as possible versus waiting until hours before a Sunday trip departure to pay online. This ensures that data on the check in tablets the bus captains use is as up-to-date as possible. Do please try to pay before noon on the Saturday before the trip. Our bus captains do an amazing job but are occasionally stretched with distractions that could easily be avoided and make for a more smooth check-in for everyone. Thanking you all in advance!
Let’s hope for one more trip this Sunday and see you at the AGM and Year End Party!
President, Trakkers XC Ski Club