For many Trakkers, a Sunday trip is an easy getaway where all you have to do is sign up by Thursday evening and show up before 9:00 am to board the bus. So simple! Members may not know how much goes on behind the scenes to make it all run so smoothly.Here’s a peek at some of what happens each week leading up to, during and after a trip along with some of the people involved.
Announce the destination
On Monday, Sunday Trips Director Katja confirms a destination. Gleb (Website Director) and Florence (Communications Director) post the information on the website and social media. The team continues to monitor weather and snow conditions, checking with resorts to see how well they can accommodate us and to make sure we go where the skiing is best. If there is a change, the new destination is posted.
Collect registrations and payments
Members register and pay through our recently automated online sign-up process.
Confirm trip details and standby seats
By Thursday evening, we know the number of registrations and how many spaces will be available for standby passengers. On Friday, Katja confirms the number of buses and destination with the bus company.
Prepare Bus Captains and Instructors
Steve (Ski School Director) lines up instructors and lesson groups. Sam (Bus Captains Director) downloads the registration lists and prepares kits for the Bus Captains. On Sunday morning, members arrive at the bus and are checked-in efficiently. Bus Captains give updates and announcements to their passengers and deal with any questions during the trip.
Reconcile payments and participants
After each trip, Christina (Treasurer), Sam and Gleb reconcile payments with participants before opening registration for the next trip.
Now that’s a team effort!
What can members do help it work well?
According to Katja, it really helps if people can sign up as early as possible. This allows the opportunity to make extra coach arrangements if need be. Payment online also really helps.
Katja, can you tell us about a Sunday trip challenge that worked out well?
“One Sunday last year we had a big decision to make about whether to proceed with our trip to Georgian Nordic near Parry Sound. The temperature in Toronto was -28. We did not cancel the trip. Upon arrival at our pick up location, we found a bus full of people who were prepared and excited about going. We checked with people on the bus about whether they were OK to proceed and the reaction was pretty much unanimously one of, hey, that’s what we’re here for. So off we went. When we arrived at the destination, the temperature was -30!
Fortunately, it was not windy. People were very well-equipped with masks, hand warmers and other and warm gear. We made a pact to only ski in groups, watch for frostbite and to stop skiing if we felt it was risky. The experience built camaraderie and yielded some of the best photos of the year. Everyone’s lashes, hair and beards were frost-tipped. Trakkers were determined to have a good day, no matter what. And they did!”