Author Archives: trakkers

[Newsletter] Trakkers Broadcast – February/March 2021

Hello Trakkers!

As the days get longer and we see more of that glorious sunshine, it reminds us that spring is just around the corner. This means that it is almost time for our Annual General Meeting. Continue reading for more information.

Annual General Meeting – Save the date!

Photo by Julia M Cameron on Pexels.com

We will be having our virtual Annual General Meeting on Wednesday, May 12, 2021 at 7:00 p.m.

Curious about your Board members for the 2021-2022 season? See them elected here.  

More details to come!

Legislation and You – The Corporations Act, Not-for-profit Corporations Act and Trakkers’ By-law

It’s been a quiet year for Trakkers, but the Board has been busy!

Photo by Pixabay on Pexels.com

The Board determined that this non-operating season was a good time to review the Trakkers by-law, which had been drafted in 2009 and subsequently amended on two occasions.   

Trakkers was created pursuant to the Corporations Act (Ontario) (the “OCA”) which is still in effect; however, it is contemplated that new legislation which will eventually replace the OCA, the Not-for-profit Corporations Act, 2010 (Ontario) (the “ONCA”), will come into force in the upcoming year.  Once the ONCA is in effect, existing non-profits will have three years to transition to the new rules.  

The Board decided to change the by-laws to conform with the current legislation, the OCA, and also with the ONCA.  The default by-law drafted as regulations to the ONCA were the starting point.  The Board then added various governance provisions (for example, no abstention of vote) and specific provisions included in the 2009 by-laws of Trakkers.  

Photo by Pixabay on Pexels.com

Further, as a result of the pandemic, the Province made temporary amendments to the OCA to provide relief and flexibility as a result of the declared emergency by permitting virtual meetings and providing for an extension of Annual General Meetings. The Board has updated the by-law accordingly so as to not be reliant on temporary emergency legislation in the future.

Prior to the Board approving the proposed changes to the by-law, the Directors wish to invite the membership of Trakkers to review and comment. 

Please contact Gina Ang at president@trakkers.ca by March 26, 2021 for further information and text of the proposed new by-law.  

Follow us!

Facebook: http://www.facebook.com/trakkersskiclub
Twitter: http://www.twitter.com/trakkersskiclub
Blog: https://trakkersskiclub.wordpress.com

Important 2020-2021 Season Update

Dear Trakkers:

After much consideration as to what we are able to offer that is safe, comfortable and enjoyable, and based on the responses from the survey we sent out in September, we have decided that we are not able to offer bus trips this season. As a result, we have made the difficult decision to suspend club activities for the 2020-2021 season until further notice.

We have made this decision after carefully considering:

  • The safety of our members: Advice surrounding the modes and risk of transmission of COVID-19 in indoor environments for long periods of time, such as on a bus, continues to evolve.
  • Comfort of trips: To comply with public health regulations, each ski resort is modifying its operations differently, including limited or no change rooms, limited ski rental capacity, and reducing the number of people inside chalets and the amount of time spent indoors. Arriving in a group means that the bus must be used as a hub, which runs counter to advice given from public health.
  • Value to members and financial impact to the club: Reducing the number of passengers on the bus to ensure appropriate social distancing significantly increases the cost of bus fare. We considered subsidizing the cost of buses in order to keep bus fares reasonable, but this is not financially responsible as we would need to significantly increase fees in the future to recuperate the lost revenue.
  • Logistics and feasibility: After much discussion of various options, including methods to minimize costs and restructuring, modifying and reducing club activities, we determined that other club offerings such as ski lessons, weekend trips, and social events were not feasible under the current situation.

The Board would rather weather the storm this year so that Trakkers can continue to operate in future years. We thank you for your support and ask for your cooperation and understanding during this time. We will continue to maintain our online presence until we are able to re-open membership next year.

In the meantime, we are developing an approach to foster community and online engagement, so please follow us on:

Yours truly,

Trakkers Board of Directors

October 2020 President’s Broadcast

Hello Trakkers!

I hope everyone had a very lovely Thanksgiving.

A big thank you to everyone who took the time to fill out the survey! We’ve had an amazing response rate and will use these responses to guide our approach to the season.

I am writing to let you know that your Board is working hard behind the scenes. We continue to actively monitor the situation carefully and only consider options that are safe, comfortable and enjoyable. While we gather information, membership will be kept closed. We want to ensure that we can offer a program that is of value to our members while following all public health guidelines and protocols to ensure a safe return to play.

Eager to get your skis on? Check out these ski swaps!

Please make sure to read carefully for how to ski swap safely this year.

Hardwood Ski and Bike Ski Swap 2020
October 17 to 25, 2020
More information: https://www.hardwoodskiandbike.ca/event/hardwood-ski-swap-2020

Highlands Nordic Dust ’em Off Ski Swap
October 31 to November 1, 2020
More information: https://highlandsnordic.ca/pro-shop

Gina Ang
President, Trakkers Cross Country Ski Club